Virtual workspaces have played a pivotal role in altering the conventional working culture of the 21st century. Through 2020, the shift between office working, and working from home has been huge. Through a virtual workspace, people can communicate and collaborate for work, regardless of location.
The Stats Behind Working from Home
According to the 2019 State of Remote Work report, 34% of the workforce in the USA were willing to take a pay cut of up to 5%, if they’re given a chance to work from home.
Additionally, 29% more respondents working in a virtual workspace reported that they were happy compared to the on-site workforce.
Research revealed that 31% of employees in the USA spent around 80-100% of their time working in a virtual workspace.
Stanford University discovered that the use of virtual workspace could save around $2000 per employee, on average.
Arguiably, a virtual workspace significantly impacts the efficiency and effectiveness of a company and an employee.
With the development of cloud computing the virtual workspace has received a remarkable boost. Technology now allows remote working to anyone with an internet connection, from any part of the world. Despite this, isolation and distance can become a huge deterrent for companies to shift to working from home. Fortunately, there are still many proven ways to increase productivity in a virtual workspace.
Firstly, staying organised is key. The world of virtual working is primarily driven by technology. Apart from organising files on your computer, the volume of information that needs to be managed can be overwhelming. This can include appointments, conference calls, and physical documents, among others. It is crucial to build a habit of immaculately organising your files, both online and offline. By having an organised virtual workspace will significantly improve your productivity.
Enrol in online training
Working in a virtual environment shouldn’t mean zoom call, after zoom call. It is also a great opportunity to learn a new skill, or develop your career further. Enrolling in online training courses can be a great way to break up your day, stay motivated and keep your brain engaged by learning something new.
Have your own workspace
The ideal home workspace replicates the environment of an actual workspace. Therefore, you should have a dedicated space for working. We all perform better in different environments, but having a dedicated space for working can minimise distractions and boost your productivity.
Develop a personal connection
The biggest drawback of virtual workspace is that it eliminates physical interactions. Try to connect with your colleagues virtually to keep up team spirit. This could including virtual celebrations for different occasions, creating a Facebook or Whatsapp group to socialise, among others. You’ll see a productivity boost by maintaining a good rapport with your peers and employees.
Streamline your communication
For remote teams and virtual workspaces, communication is the key. However, information overload can turn into a burden very easily. Take steps to ensure that unnecessary communication isn’t interfering with productivity. Building a habit of excluding all non–vital personnel from emails is the first step. This will help to keep communication lines organised and clean. You might also consider virtual project management tools such as Slack, or Trello to aid clear communication.
Evaluate your performance consistently
In a virtual workspace, you must measure your performance consistently. Accountability and performance appraisal is difficult to attain even in regular workspaces. Working independently and under your schedule can easily deter you from your best ability. Therefore, you should consistently evaluate yourself and incorporate strategies for performance assessment which can provide insights on improving your productivity remotely.